Is there a way to preview emails generated by a mail merge?   Yes, but you’ll want to create the messages using the Start Mail Merge wizard on the Mailings tab, rather than “walking across the Ribbon” like we do in class. This link to the Microsoft Support pages should be helpful (scroll down to the Word 2007 section) -http://support.microsoft.com/kb/294694

I can’t Control-C twice to get the Clipboard to come up anymore – what’s up?  That feature is controlled by a Clipboard Option now. Click the Clipboard Dialog Launch Box on the home page (Clipboard group) to bring up the Clipboard. Scroll to the very bottom of the Clipboard and click the Options button. You will have several choices to control how the Clipboard functions in Word 2007, including the command keys.

Track Changes doesn’t work quite the way it did before either… Check out the Track Changes options as well. On the Review tab, click the arrow under the Track Changes command, and select Change Tracking Options. There are many options here, but focus mostly on the Balloons section to control the “look” of comments, etc. when editing online.

There was a “font” option in older versions of Word that would change selected text from all upper case to all lower case lettters - very handy when I forgot the CAPS LOCK was turned on for a sentence or two. I can’t find it now.  Neither could the instructor, and there is no mention of this feature on the Microsoft support pages for Word 2007, so it is likely no longer available. A suggested “work around” from the instructor (not pretty and not worth it for short strings of text, but might be for lengthier content) – If you have Excel, you could use the LOWER case function to convert the text from upper to lower case and then copy it back into your Word document. The function will look something like this in Excel – LOWER (UPPER CASE TEXT THAT SHOULD BE LOWER CASE), and the cell contents “upper case text that should be lower case” can then be copied back to Word.

From the Mailings tab, select the Start Mail Merge arrow and choose Labels. Select the label form vendor and product number that corresponds to the label forms you are using and click OK.

Word 2007 uses a Table to lay out and format the labels on a page, so Table Tools tabs should now be available. If you are not seeing gridlines for the individual labels, choose the Layout tab on Table Tools, and then click View Gridlines on the Table group (far left).

Return to the Mailings tab, and choose Select Recipients to assign your source data file. Once this is done, the Write & Insert Fields group commands should become available, so that you can insert the merge address fields onto the first label. Once the first label is setup, select Update Labels on the Write & Insert Fields group to duplicate the layout to all the other labels.

From this point forward, it will work like any other standard mail merge – you can preview results, and then actually merge directly to either a file or your printer.

Printing envelopes rather than labels follows the same general steps – just Start the Mail Merge selecting Envelopes and the appropriate envelope shape/size.

Source Addresses

Sample Starter Report

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Instructions for 3 common databases to import from:  exporting-data-from-data-services-and-importing-into-refworks-2003

New File Formats

“Quick Reference Cards”

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Excel 2007 Practice #1

Excel 2007 Practice #2

Excel 2007 Practice #3

Excel 2007 Practice #4