A question from the Word 2007 class on November 11, 2009 – How do you print mailing labels or envelopes from a source data list using mail merge? The process is summarized below:
From the Mailings tab, select the Start Mail Merge arrow and choose Labels. Select the label form vendor and product number that corresponds to the label forms you are using and click OK.
Word 2007 uses a Table to lay out and format the labels on a page, so Table Tools tabs should now be available. If you are not seeing gridlines for the individual labels, choose the Layout tab on Table Tools, and then click View Gridlines on the Table group (far left).
Return to the Mailings tab, and choose Select Recipients to assign your source data file. Once this is done, the Write & Insert Fields group commands should become available, so that you can insert the merge address fields onto the first label. Once the first label is setup, select Update Labels on the Write & Insert Fields group to duplicate the layout to all the other labels.
From this point forward, it will work like any other standard mail merge – you can preview results, and then actually merge directly to either a file or your printer.
Printing envelopes rather than labels follows the same general steps – just Start the Mail Merge selecting Envelopes and the appropriate envelope shape/size.
